A system that aims to bring “stress-free productivity” to all people and their everyday life, regardless of the actual way they implement the system, David Allen’s “Getting Things Done” or GTD system is renowned in the personal productivity world. People who implement it (properly) are those amongst their peers who don’t let things slip through the cracks – they are accountable. Oh, and it’s meant to be a load off your mind too – apparently remembering all the “stuff” you aren’t doing is a mental drain.
Title: Getting Things Done – Updated / Second Edition
Author: David Allen
Year: 2001, 2015
What did I expect to get out of it?
I can be organised when I want to be – but I’m often feeling stressed by the ever-expanding list of things that I “have to do” – but plenty of things drop off my radar. I’ve tried plenty of apps (Asana, RTM, Outlook flags, Evernote, iOS Notes, etc.) but I don’t have a “system” that brings it all together. Everybody raves about David Allen’s Getting Things Done (GTD) system – so it’s time to give it a crack.
What DID I get out of it?
Exactly what I expected – a system to stop things dropping off my radar. I’m not going to go into the detail on the system – that’s what the book and the internet are for – but David Allen’s system is centred around getting all the loose ends flapping around in your head OUT of your head and into the system. You then process them through it by deciding on the “next action” for all and arranging by the context in which the next action can be completed. This next action is a concrete activity – something your crocodile brain can just pick up and run with, not having to decide each time you look at your list and ignore because it’s too hard.
- SAP HANA proposal < BAD
- Set up meeting with John re: HANA hardware availability < GOOD
He advises that most people need a couple of days with an empty schedule to get everything into the system and get started. My current recommendation is to read through the full book so you know what you are dealing with – and then you can start it all over again when you are ready to implement. An orientation read-through would also hopefully remove the distracting pull of all the sidebar quotes – which is my only frustration with the book. I kept on wanting to go and read the sidebar quotes and would rush through a paragraph to get there!
Frustratingly, it’s more what I didn’t get out of the book that still leaves me hanging!
Allen gives you the system but not a specific implementation. Actually, that’s not quite true. He does give an implementation – just one that has its grounding in the most basic of supplies that we have – pen, paper, diary, filing cabinet, file folders. It’s rooted in the physical world. This 2015 edition gives plenty of air-time to the myriad digital inputs and organising locations we all now have, but stays short of recommending – or even naming – specific digital tools (presumably to keep the system relevant to those without the means to use them).
Because I work a flexible job in a flexible location – and very few of my inputs are of the physical variety – I need something that works for the most part without a dependency on a specific location. There’s plenty of options out there, and they are all extremely flexible, which is a blessing and a curse. Because I’m already invested in three apps in other areas of my life, I’m going to use them as the basis for my GTD implementation:
- Outlook – Calendar, as well as the general digital input tool
- Remember The Milk (RTM) – for all the lists / contexts / tracking. Now that it has Siri integration it is easy to add an item on the run
- Evernote – ubiquitous digital library
So, What’s the next action?
Four, actually. Which in GTD terminology, makes it a project.
- Search the web for how others have used RTM and Evernote for GTD
- Read “Master Getting Things Done the David Allen way with Evernote” by David Wolff (Update – Don’t bother. Read my review for why.)
- Read Getting Things Done again
- Schedule time to capture all the loose ends into my “In” tray.